A duty drawback claim is only as good as the data under it. Three report families feed a claim: your ACE and AES reports from CBP systems, your ERP sales and shipment data, and, for manufacturing drawback, your bill of materials. This guide explains what each one is and why it matters.
Before any refund is calculated, the imports, the exports, and the link between them have to be assembled from reliable data and validated. Get the reporting right and the claim is defensible and complete. Get it wrong and recovery is left on the table or fails on audit. Three sources supply that data.
The two CBP systems that hold your import and export records. Together they establish the duty you paid and the exports that trigger recovery.
The Automated Commercial Environment holds your import entry data. The entry summary report, commonly the ES-003, lists your entries with the HTS codes and the duty, taxes, and fees paid. This is the pool of duty available to recover, and it is the same report the IEEPA refund calculator reads. See the ACE and AES setup guide to get access.
The Automated Export System holds the Electronic Export Information filed on your export shipments. The AES export report, such as the AES-202 USPPI transactions report, documents the exports that make duty recoverable. Turning on AES export reporting is Step 3 of the setup guide.
CBP data tells you what crossed the border. Your ERP tells you the business story behind it: part numbers, quantities, unit values, dates, customers, and destinations for what you bought, made, sold, and shipped. That detail is what lets a claim match specific imports to specific exports rather than guessing, and it is what an auditor asks for when substantiating a claim.
Typical pulls are sales orders, shipment or delivery records, and inventory movement, exported at the line level with part numbers and dates intact. Messy or incomplete ERP exports are the most common reason recovery is understated, which is why the data is validated before it is ever matched. See data aggregation and validation.
For manufacturing drawback under 19 U.S.C. 1313(a) or 1313(b), imported components are consumed in making an exported product. The bill of materials is what ties them together: it lists which imported inputs, and how much of each, go into each finished good. With the BOM, the duty paid on the components can be traced through production to the export that recovers it.
A usable BOM report shows the finished good, its components, the quantity of each component per unit, and the part numbers that reconcile to both your import entries and your ERP. This is the bridge between the duty-paid inputs and the exported output.
Many providers hand the reporting back to the client. We do the opposite. We pull the ACE and AES reports, take in your ERP and BOM exports, validate every field, and reconcile the three into a single, auditable dataset the claim is built from.
Data aggregation and validationOnce the data is clean, our optimization solves for the highest compliant match of imports to exports, rather than matching in simple sequence. Better data and better matching is where recovery is won.
See the platformThree families. Your ACE and AES reports cover the government side, ACE for import entries and duty paid, AES for export records. Your ERP sales and shipment reports show what was sold and exported. And for manufacturing drawback, your bill of materials links imported components to exported finished goods. A claim reconciles all three.
An ACE entry summary report that lists your import entries with HTS codes and duty amounts. It is the import side of a drawback or IEEPA refund claim, showing the duty available to recover.
CBP data shows what was imported and exported; your ERP ties those movements to real transactions, part numbers, quantities, dates, customers, and destinations. Validated ERP data is what lets a claim match imports to exports accurately and survive an audit.
For manufacturing drawback, where imported components are used to make an exported product. The BOM shows which imported inputs, and how much of each, go into each finished good, tracing the duty on the components to the export.
Send us what you have. We will tell you what is usable, what is missing, and what it is worth, at no cost.